HOA stalling on letting you inspect records?

Inspection of Records by Homeowners Association Members:
Oklahoma laws require the association to maintain certain documents, books, and records. Often, the governing documents to the association require certain record keeping in addition to legal requirements.

Is the association incorporated? Check here: Secretary of State. This site will also show who the current Registered Agent is for the HOA.



If the HOA is incorporated the Oklahoma Corporation Code 18 O.S. §1065:

requires certain formalities in regards to corporate association recordkeeping and production of those documents when a member makes a records request. (18 O.S. 1065)

provides an outline of how a member may obtain certain books and records of the association. The governing documents themselves might also provide an inspection right much larger than that afforded by statute. Section 1065 is rather self-explanatory.

 

The statute assumes each corporation will retain records of its members. For nonprofit associations, these would be the owner-members. The statute does not outline the specific information the association would retain about each member, but presumably as association would retain the names and addresses of its members, and perhaps other contact information. Governing documents should require owners to furnish proof of ownership to the association, such as a filed deed, before the association must recognize such person as a member of the association.